Section 6 Policies and Procedures

Compliance Over Time Monitorable Paragraphs from the Section: Policies and Procedures

Number of Section's Paragraphs by Compliance Rating per Report Total of 8 paragraphs in this section: CMR - Report of the Federal Monitor

This chart, titled "Compliance Over Time – Monitorable Paragraphs from the Section Policies and Procedures", visualizes the number of paragraphs (out of a total of 8) assigned each compliance rating using recent Federal Monitor Reports (CMRs) as data sources. The horizontal stacked bars represent different compliance categories for each period. The x-axis of the chart represents the number of paragraphs (0–8), and the y-axis lists the reports. All bars are stacked to show the cumulative number of paragraphs rated by compliance level for each report.

The compliance levels on the pie charts are represented by the following colors:

  • Fully Compliant – Dark Blue
  • Substantially Compliant – Medium Blue
  • Partially Compliant – Light Blue
  • Deferred – Gray
  • Not Assessed – Light Gray
  • Not Compliant – Periwinkle

Details for each reporting period:

  • CMR 8 - Eighth Report of the Federal Monitor, June 2023, covering the period from October 2022 through March 2023
    Fully Compliant: 0 paragraphs
    Substantially Compliant: 0 paragraphs
    Partially Compliant: 0 paragraphs
    Deferred: 0 paragraphs
    Not Assessed: 8 paragraphs (100%)
    Not Compliant: 0 paragraphs
  • CMR 9 - Ninth Report of the Federal Monitor, December 2023, covering the period from April 2023 through September 2023
    Fully Compliant: 0 paragraphs
    Substantially Compliant: 2 paragraphs (25%)
    Partially Compliant: 6 paragraphs (75%)
    Deferred: 0 paragraphs
    Not Assessed: 0 paragraphs
    Not Compliant: 0 paragraphs
  • CMR 10 - Tenth Report of the Federal Monitor, June 2024, covering the period from October 2023 through March 2024
    Fully Compliant: 0 paragraphs
    Substantially Compliant: 0 paragraphs
    Partially Compliant: 0 paragraphs
    Deferred: 0 paragraphs
    Not Assessed: 8 paragraphs (100%)
    Not Compliant: 0 paragraphs
  • CMR 11 - Eleventh Report of the Federal Monitor, December 2024, covering the period from April 2024 through September 2024
    Fully Compliant: 2 paragraphs (25%)
    Substantially Compliant: 0 paragraphs
    Partially Compliant: 6 paragraphs (75%)
    Deferred: 0 paragraphs
    Not Assessed: 0 paragraphs
    Not Compliant: 0 paragraphs
  • CMR 12 - Twelfth Report of the Federal Monitor, June 2025, covering the period from October 2024 through March 2025
    Fully Compliant: 0 paragraphs
    Substantially Compliant: 0 paragraphs
    Partially Compliant: 0 paragraphs
    Deferred: 0 paragraphs
    Not Assessed: 8 paragraphs (100%)
    Not Compliant: 0 paragraphs
  • CMR 13 - Thirteenth Report of the Federal Monitor, December 2025, covering the period from April 2025 through September 2025
    Fully Compliant: 2 paragraphs (25%)
    Substantially Compliant: 0 paragraphs
    Partially Compliant: 6 paragraphs (75%)
    Deferred: 0 paragraphs
    Not Assessed: 0 paragraphs
    Not Compliant: 0 paragraphs

Excerpt From Executive Summary

Section 6: Policies and Procedures

The PRP Office for Policies and Procedures typically reviews and approves policies on schedule, though some are delayed at the Superintendent's Office or pending implementation plan execution that is scheduled for 2025. All PRPB policies provide clear guidance and instruct personnel to follow Bureau rules, Commonwealth laws, and constitutional rights, specifying consequences for noncompliance or failure to report violations.

New and updated policies are shared with staff and the public via a comprehensive, searchable Virtual Library. Staff continue to receive notifications about policy updates through Policia Informa, Outlook emails, and monthly area trainings (monthly academies). Paragraphs 110 and 111, which require the creation and maintenance of select policy manuals, have received fully compliant ratings in both CMRs-11 and 13 due to the creation of the public Virtual Library mentioned above.

PRP has also created an electronic module, called Info Access, which facilitates the dissemination of new and updated policies to officers. The full deployment of this module, which also tracks when officers access and read emailed policies, along with the operationalization of these policies in the field, are helping to move compliance in a positive direction for some paragraphs.

Additionally, PRP achieved 100% participation with in-service training during this reporting period, and the subsequent phase of annual in-service training for 2025 is progressing and scheduled to end in March of 2026. Furthermore, the development of an effective online policy review calendar is also a positive step forward. However, timely policy review and approval continue to need some improvement.

Overall, the Commonwealth's compliance with the eight paragraphs within Policies and Procedures reflects identical compliance to what was noted in previous CMRs. In CMRs-11 and 13, 75% of paragraphs (6 paragraphs) were assessed as partially compliant and 25% of paragraphs (2 paragraphs) were assessed as fully compliant.

Source

This executive summary provides an overview of the Monitor’s Office’s compliance assessment for this section of the Agreement and is an excerpt from Executive Summary for the Thirteenth Report of the Federal Monitor, December 2025, covering the period from April 2025 through September 2025 (CMR 13). For more information on the compliance assessment, please see the full report.

View All Reports and Executive Summaries

Most Recent Compliance Rating by Paragraph Section 6: Policies and Procedures

Filter by Compliance Level
Paragraph 109 Text of the Paragraph 109:
Policies and procedures shall reflect and express PRPD’s core values and priorities, and provide clear guidance to ensure that officers and civilian employees lawfully, effectively, and ethically serve the community. PRPD shall develop comprehensive and agency- wide policies and procedures to ensure consistency with, and full implementation of, each requirement of this Agreement. These policies and procedures shall define terms clearly, comply with applicable law, and comport with generally accepted policing practice. PRPD shall apply policies uniformly and hold officers accountable for complying with policies and advancing PRPD’s core values and priorities.
Current Rating:
Partially Compliant

Rating Source:

Assessment as of: CMR 13, Dec 2025

Reporting period: Apr 2025 – Sep 2025

Paragraph 110 Text of the Paragraph 110:
PRPD shall develop and publish a department-wide policy and procedure manual that will include all policies, procedures, and regulations governing all administrative and operational aspects of PRPD. The manual shall be organized by subject-matter and indexed for reference.
Current Rating:
Fully Compliant

Rating Source:

Assessment as of: CMR 13, Dec 2025

Reporting period: Apr 2025 – Sep 2025

Paragraph 111 Text of the Paragraph 111:
PRPD’s unit-wide policies and procedures shall be collected in unit-level policy and procedure manuals. PRPD shall develop unit-level policy and procedure manuals for, at a minimum, the following PRPD units or functions: a) Field operations, including patrol, special and tactical operations, field support, special weapons and tactics, canines, supervision task forces, and mass demonstration or event policing; b) SPR, including case and records management, administrative investigations, confidential investigations, parallel criminal and administrative investigations, FIU investigations, audits, and officer drug testing; c) Use of Force Reporting, Investigation, and Review, including both Supervisory and Serious Use of Force Investigations and Review; and In- Custody Death Reviews; d) Criminal investigations, including sub-units assigned to investigate homicides, sexual assaults, domestic violence, narcotics, vice, and illegal firearms; and e) Recruitment and Training, including training provided by UCCJ and in- service training.
Current Rating:
Fully Compliant

Rating Source:

Assessment as of: CMR 13, Dec 2025

Reporting period: Apr 2025 – Sep 2025

Paragraph 112 Text of the Paragraph 112:
PRPD shall review each newly developed policy after it is issued and revise the policy as necessary to ensure that it provides effective guidance to PRPD personnel.
Current Rating:
Partially Compliant

Rating Source:

Assessment as of: CMR 13, Dec 2025

Reporting period: Apr 2025 – Sep 2025

Paragraph 113 Text of the Paragraph 113:
PRPD shall review each policy or procedure created or revised pursuant to this Agreement on an annual basis for the first three years from the Appointment Date or upon notice of a policy deficiency, and biannually thereafter. PRPD will develop a schedule for the biannual review. PRPD shall make revisions as necessary to ensure that policies and procedures remain consistent with this Agreement, generally accepted policing practice, and current law. All PRPD policies, including but not limited to those created pursuant to this Agreement, shall be posted online and otherwise made publicly available in a timely manner. Reasonable exceptions shall apply to policies and procedures that are law enforcement sensitive.
Current Rating:
Partially Compliant

Rating Source:

Assessment as of: CMR 13, Dec 2025

Reporting period: Apr 2025 – Sep 2025

Paragraph 114 Text of the Paragraph 114:
Within a reasonable period of time, PRPD shall ensure that all relevant PRPD personnel have received, read, and been trained on all new or amended policies or procedures as necessary to fulfill their role as required by policies and procedures, including the obligation to report any policy or procedure violation.
Current Rating:
Partially Compliant

Rating Source:

Assessment as of: CMR 13, Dec 2025

Reporting period: Apr 2025 – Sep 2025

Paragraph 115 Text of the Paragraph 115:
PRPD shall document that each relevant PRPD officer or other employee has received, read, and been trained appropriately regarding PRPD’s policies and procedures.
Current Rating:
Partially Compliant

Rating Source:

Assessment as of: CMR 13, Dec 2025

Reporting period: Apr 2025 – Sep 2025

Paragraph 116 Text of the Paragraph 116:
PRPD shall advise all officers that taking police action in violation of PRPD policy may subject officers to discipline, possible criminal prosecution, and/or civil liability.
Current Rating:
Partially Compliant

Rating Source:

Assessment as of: CMR 13, Dec 2025

Reporting period: Apr 2025 – Sep 2025

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No paragraphs in this section match the selected compliance level.

Methodology and Compliance Levels

In agreement with the approved methodology, the Monitoring Team uses a combination of quantitative and qualitative methods, including site visits, to assess PRPB’s compliance. The Federal Monitor provides an assessment of the compliance status of PRPB’s policies and practices with respect to the paragraphs in the Consent Decree. The compliance rating labels are applied across multiple charts and tables to provide a consistent summary of compliance status and are defined as follows:

Fully Compliant: The PRPB has objectively demonstrated extensive compliance with the cited portion of the Agreement for a period of more than two years.

Substantially Compliant: The PRPB has objectively demonstrated extensive compliance with the cited portion of the Agreement for a period of less than two years.

Partially Compliant: The PRPB has objectively demonstrated a sub-optimal level of compliance with the cited portion of the Agreement.

Deferred: The Monitoring Team has not received sufficient evidence to reach a determination as to compliance status with the cited portion of the Agreement.

Not Assessed: The paragraph was not evaluated during a reporting period. Certain paragraphs are assessed annually following the structured assessment schedule based on the approved methodology.

Not Compliant: The PRPB has not objectively demonstrated compliance with the cited portion of the Agreement.